What is project manager's role in a successful project?

I often encounter situations where the importance of project management is underestimated, and projects are carried out with minimal resources. This is especially true when the role of the project manager is neglected, which can lead to significant problems. This article examines two different scenarios:

1. The project manager is a person who lacks sufficient time or expertise.

2. The project manager is skilled and fully dedicated to the task.

The goal is to illustrate how the role of the project manager affects project success and company outcomes—and why this is not an area to cut corners. Research shows that the financial impact of failed projects is substantial. For example, the Project Management Institute (PMI) estimates that, on average, 11.4% of project budgets are lost due to failures, and a McKinsey & Company report indicates that only 29% of large IT projects are completed within budget and schedule.

1. When the Project Manager Lacks Time or Expertise

If a project manager is assigned someone who already has other critical tasks or who has not received the necessary training in project management, the consequences can be severe. This scenario is common, particularly when a company tries to save money by not hiring an external expert or underestimates the significance of the project management role.

Impact on Project Performance:

• Delayed Decision-Making: Uncertainty leads to slow decision-making, which can delay the project and increase costs.

• Communication Breakdowns: Unclear leadership and lack of time often result in poor communication between the team and stakeholders, leading to misunderstandings and resource inefficiencies.

• Lack of Risk Management: An inexperienced project manager may not identify potential problems early or know how to develop effective solutions for managing them.

Risks of Burnout and Long-Term Issues:

• Overwork: The project manager's other responsibilities can lead to an excessive workload, which can easily result in burnout. This affects not only the individual’s well-being but also the project's progress.

• Lack of Continuity: If the project manager becomes exhausted or has to withdraw from their role, project leadership may be disrupted, causing significant delays and additional costs.

Studies show that such problems are unfortunately common. According to Harvard Business Review, failed IT projects result in over $50 billion in annual global economic losses. In small and medium-sized businesses, the failure of a single project can lead to severe cash flow problems or even the closure of the business.

2. When the Project Manager Is Skilled and Fully Dedicated

When a project manager has the necessary skills and time to focus on the task, the chances of project success increase significantly. This is reflected in smooth project execution, team well-being, and the quality of the final result.

Impact on Project Performance:

• Clear Leadership: A competent project manager ensures that the project progresses according to plan and that everyone knows their role.

• Effective Risk Management: Experience helps identify potential risks early and develop proactive solutions.

• Strong Communication: A good project manager acts as a link between the team and stakeholders, ensuring everyone stays informed.

Supporting Well-Being and Balance:

• Sustainable Workload: A competent project manager can fully focus on the project without the distraction of other tasks, helping to avoid overwork.

• Motivating Atmosphere: Clear leadership and a positive attitude increase team engagement and productivity.

Research from McKinsey & Company shows that projects equipped with the right resources and expertise are far more likely to succeed. These projects also maximize customer value, supporting long-term business success.

Conclusion: A Good Project Manager Is an Investment, Not an Expense

While the project manager's role is not the only factor enabling a project's success, it is a significant one. Without a competent and dedicated leader, project risks increase, potentially leading to substantial financial losses and jeopardizing employee well-being. For example, PMI research indicates that 70% of large initiatives fail to meet schedules, budgets, or goals.

With the right project manager, projects not only stay on schedule and budget but also deliver value that exceeds original expectations.

Need help with your projects? No worries—help is within reach 😊.